PARKGLEN MEMBERS MEETING 25 JULY 2023 AGENDA

1. Call to order

2. Reading of the minutes

3. Treasurer’s report

4. Repairs Tour

I. Meeting Room

    A. Mold Remediation

      1. Tear out cabinets, walls up 4’, remove closet doors

      2. Rebuild cabinets using reclaimed counter top, fronts, door and drawers

      3. Sheet rock repair, hang new closet doors

      4. Rebuild door frame to restrooms sand & paint door

    B. Electrical

      1. GFCI plugs at sink (old plugs not safe for around water) for around water)

      2. Replaced 3 can and 6 ceiling lights fixtures with LED

II. Front

    A. New flag (Flag ceremony performed by Vietnam Vets on Vietnam Vets day)

    B. Lantana planted

    C. Thanks to Joe Nicklo for daily picking up the trash that inconsiderate people throw on the ground.

III. Office

    A. New computer (old one died)

    B. Added 3 electrical outlets

    C. Installed emergency kill switch

IV. Walkway

    A. Six new LED can lights

    B. Emergency Phone

    C. Plug drainage pipes

    D. Remove downspout in front of office

    E. Power washed walkway & building

V. Storage Room

    A. Removed three Recycle bins of empty boxes and broken equipment

    B. Replaced light with LED

    C. Origin of kill switch

VI. Camera Room

    A. New backup power (old quit)

    B. Replacing 2 old cameras and adding 2 new cameras. We have the cameras and are waiting for the installation.

    C. Thanks to Ken Holly for all his volunteer work with cameras and more!

VII. Workshop

    A. New LED lights

    B. Replaced illegal box and wiring

    C. Repaired timer

    D. Removed 2 pickup loads of old signs, burned out light bulbs, empty boxes, non repairable equipment, old paint, broken chairs,

VIII. Cabana

    A. Planted Mexican Petunias

    B. New wiring throughout (old was not code for outdoor)

    C. New GFCI outlets

    D. Ceiling fans

    E. New Clock

    F. Solar light

    G. Removed 2 old diving boards and broken water cooler

IX. Pool

    A. New 100’ hoses (2)

    B. Repair and replace drain cover

    C. Drain pool and replace VGB drains—old not in compliance

    D. Repair Ladders

    E. New lifeguard chairs and repair/paint stands

    F. New divider rope and floats

    G. Clean pump house (removed 8+ buckets of leaves, empty boxes, old chemical test tubes, etc)

    H. Two new pumps for large pool

    I. Replaced breaker box in pump house

    J. New lights in pump house

    K. Replaced timer

L. Repaired 4 pool lights (others would require breaking out the concrete walkway around the pool to repair

    M. Pole lights all repaired and replaced with LED

    N. Change switch to GFCI compliant and ground baby pool motor

    O. Build new shower deck

    P. Repair wire above gate (was shorting out)

    Q. Repaired all outdoor gate locks and lock for women’s restroom

X. Park

    A. Reposition downspout

    B. Dug drainage ditch alongside building

    C. Drainage system flushed

XI. Restrooms

    A. New GFCI outlets

    B. New Lighting

    C. Power washed

XII. Hallway

    A. Repaired water fountain

    B. New LED lights

    C. Capped drainage pipes

    D. Concrete sealant to prevent water from flooding into the meeting

    room

XIII. Soccer Field

    A. Purchased and installed 2 1500W motion sensor solar street

    lights

5. Upcoming Items we hope to complete

I. New ceiling tiles

II. Playground equipment

III. Signs

IV. Tile repair

6. Amend Restrictive Covenants

As long as we include it in our bylaws, our counsel has told us that we can impose fines for deed restriction infractions.

We have every right to take action against vehicles parked in yards and on cul de sac medians, including pulling them from the common area.

If a Declaration Amendment is implemented to enforce penalties, it is recommended we establish a separate policy on fining procedures and amounts once it is accepted and documented. The attorney said, we

would want to keep hard numerical out of the Declaration since it is so difficult to amend.

I. Authorize deed restriction fines—categorize & fine

    A. Yard Parking

    B. Mowing

    C. Business —i.e. car repair

    D. Large commercial vehicles

    E. Trash bins

    F. Window A/C

    G. Broken fence

II. Short Term Leasing

    A. No leasing cap, too hard to prove

    B. How to prevent many short term

The Association cannot rely on its existing restrictive covenants to successfully prohibit Airbnb. The Association could amend the restrictive covenants to prohibit any short-term leases by restricting leasing that fit certain categories (i.e., leases where the Lot will not be the tenant’s primary residence, or leases that are subject to hotel taxes under the Texas Tax Code).

III. Raise Assessment

The Association’s governing documents pose a problem for Parkglen on the issue of raising assessments. Article IV, Section 4(a) of the Association’s restrictive covenants provides that “in no event shall said assessment exceed the stated maximum of one hundred twenty (120) dollar per lot per year.” The Association cannot raise assessments over this limit without amending the restrictive covenants.

Since 40 years ago, our dues have not increased. Our civic association building, pool, soccer field, play area, and 9 cul-de-sacs are all maintained with funds from the assessments. In addition to all repairs and upkeep, this also includes water and power bills, insurance, bookkeeping, taxes, office supplies, printing and sending newsletters, deed restriction letters, invoices and statements, and mowing. To help with the cost of lifeguards and chemicals, we charge a membership fee for the pool. Occasionally, we are also able to rent the civic association meeting room for events.

7. Homeowners questions

8. Adjournment